Most small hotels in India still run on registers, spreadsheets, or a legacy PMS that costs ₹1,500 to ₹4,000 a month. OnlineHotelier PMS is free. No subscription, no trial. Just message us on WhatsApp and we will set it up with you.
OnlineHotelier PMS is a free hotel property management system for independent hotels in India. It covers reservations, room status, check-in and check-out, billing, GST invoices, housekeeping, and daily reports at no cost. The optional add-on is the channel manager, which connects your PMS to OTAs. That is paid, and pricing is shared on WhatsApp.
A hotel PMS (Property Management System) is the main software running your front desk. It records every booking, checks guests in and out, generates bills, tracks rooms, and produces the daily reports your manager needs each morning. Without one, you are either doing this on paper or juggling multiple registers and spreadsheets.
The OnlineHotelier PMS does all of that for free. It is a cloud-based system built for small independent hotels in India: budget hotels, guesthouses, boutique properties, hill station resorts, and homestays that have grown past the point where a notebook works.
Most commercial PMS software in India charges ₹1,500 to ₹4,000 per month. OnlineHotelier PMS is free to use. The only paid option is the channel manager add-on, covered separately below.
This is honest positioning. Not every hotel needs a new PMS, and we would rather you know upfront.
If you are not sure whether switching makes sense for your property, message us on WhatsApp. We will tell you honestly whether the OnlineHotelier PMS is the right move, or whether staying where you are is the better call.
The features below cover typical day-to-day operations at an independent hotel. The owner has not finalised the feature list: confirm before publishing.
View all bookings on a room-by-room calendar. Add, modify, or cancel reservations. Avoid double-bookings across your rooms.
Track which rooms are occupied, vacant, dirty, or under maintenance. Give housekeeping and front desk a single live view.
Record guest details at check-in, assign rooms, capture ID as required. Check out guests and generate the final bill in one step.
Store guest history so repeat visitors are recognised at check-in. Useful for building loyalty with your regular guests.
Post room charges, extra services, and payments to a guest's folio. Review the full bill before check-out and settle in one click.
Generate compliant GST invoices automatically. The system applies the correct slab: 5% for room tariff up to ₹7,500 per night (no ITC), and 18% above ₹7,500 per night (with ITC), effective 22 September 2025.
Update room status from housekeeping: dirty, clean, inspected. Front desk sees the update in real time so they know when rooms are ready.
Occupancy, ADR (average daily rate), and revenue for the day. Your manager gets the flash report they need each morning without building it manually.
One thing that trips people up: a channel manager (software that syncs your room availability to OTAs like MakeMyTrip, Goibibo and Booking.com in real time) is not part of the free PMS. It is an optional add-on. You can use the PMS without it if you manage OTA availability manually.
| Feature | Free PMS | Channel manager add-on (paid) |
|---|---|---|
| Reservations and booking calendar | Included | |
| Room status and inventory | Included | |
| Check-in, check-out, guest profiles | Included | |
| Folio, billing and GST invoices | Included | |
| Housekeeping status | Included | |
| Daily reports (occupancy, ADR, revenue) | Included | |
| OTA availability sync (MakeMyTrip, Goibibo, Booking.com) | Add-on | |
| Real-time rate updates across OTAs | Add-on | |
| Pricing: ask on WhatsApp | Free | Paid: ask on WhatsApp |
Why keep channel management separate? Not every hotel needs a channel manager immediately. If you are just starting on OTAs, or you only list on one platform, managing availability manually is fine at first. The channel manager matters once you are on three or more OTAs and rate changes happen regularly. Read our guide to hotel channel managers if you want to understand the tool before deciding.
When you take the channel manager add-on, the OnlineHotelier team works with you on your revenue strategy at no extra cost. This includes:
Most hotels pay a revenue consultant separately for this kind of help. With the channel manager add-on it comes as part of the service.
Use our free revenue guide for Indian hotels to start, or message us on WhatsApp and we will look at your specific property.
Ask on WhatsAppA hotel PMS sits at the centre of your operations. Everything else connects to it.
If you are thinking about your broader software setup, read our guide on what a hotel PMS is for a deeper explanation of how the pieces fit together. If OTA commissions are a concern, our free OTA listing audit can show you what your listings are missing before you invest in connecting them.