It is 11 in the morning and three guests want to check out at once. One paid an advance on UPI, one wants the bill in his company's name, and one needs room and food on separate invoices. With the right software, each bill is ready before the guest reaches the desk.
OnlineHotelier hotel billing software is the money side of the free OnlineHotelier PMS. It records advances and payments by cash, card, UPI and bank transfer, splits bills, prints GST invoices with SAC codes and GST on each line, and closes the day with a Night Audit. It runs in your browser, so there is nothing to download. The only paid add-on is the channel manager.
| Product | OnlineHotelier hotel billing software, part of the free OnlineHotelier PMS |
|---|---|
| Built for | Hotels, lodges, guest houses and homestays in India |
| Price | Free. No subscription, no trial period |
| Paid add-on | Channel manager that syncs availability and rates to OTAs. Pricing shared on WhatsApp |
| Payments recorded | Cash, Card (taken on your own card machine), UPI and Bank transfer |
| Invoices | GST invoices with your logo, your own number series, SAC codes and GST on each line |
| Works on | Phone and laptop, in the browser. Nothing to install |
| Does not do | GST filing, e-invoicing (IRN), Tally export or online card collection |
| How to start | Create your free account (opens in a new tab) |
Hotel billing software keeps each guest's bill, records what they pay, and prints the invoice at checkout. Ours is the billing part of the free hotel PMS from OnlineHotelier, built for hotels, lodges and guest houses in India.
The bill on screen reads like the printed bill. You see five things at a glance:
So when a guest asks "how much is left?", your desk answers in one look, not with a calculator and a register.
Most money problems at a small hotel start with a payment nobody wrote down. The software records every rupee against the booking.
Here is how it looks. A guest books 2 nights at ₹3,000 a night, tax included, and pays ₹2,000 on UPI at booking. The bill shows ₹6,000 for the room, ₹2,000 paid and ₹4,000 owed. At checkout, Collect payment opens at ₹4,000.
What "Card" means here. The guest pays on your own card machine and the desk records that payment. The software is not a payment gateway and never collects money itself. To check the day's takings by method, see our guide to the daily payment report.
Small leaks add up. A ₹500 "goodwill" discount given ten times a month is ₹5,000 gone, often with nobody knowing who gave it.
Give a discount as a % or a fixed amount, before or after tax, with a reason. "Give discounts" is a separate staff right. Every discount is logged with who, when and why.
Split a bill across invoices, per category or per guest. One click turns room and food into two invoices. Each guest can get their own invoice, each to their own company GSTIN.
A guest cannot be checked out while money is owed, unless the bill goes to a company. This stops the "I'll pay later" walkout.
If a guest leaves early, bill the full stay or only the nights used. Unused nights go back on sale.
This is GST billing software for hotels in the plain sense: every invoice carries the details a GST invoice needs, and you control the tax setup.
For rooms, GST is 5% up to ₹7,500 per night (2.5% CGST plus 2.5% SGST) and 18% above ₹7,500, from 22 September 2025. For worked examples see GST on hotel rooms, and for what an invoice must show see GST invoice rules for hotels. Not tax advice.
Need a printable format? Use our free hotel bill format.
Set up your GSTIN, logo and number series once. Every bill after that prints the same way.
Try the Billing Software Free (opens in a new tab)Corporate guests and travel agents often pay at the end of the month. A City Ledger (the list of what companies and agents owe you on credit) keeps those dues from slipping.
A guest in room 104 orders dinner for ₹850 and says "put it on my room". The restaurant POS (point of sale, the counter billing screen) handles both cases:
At checkout you can still split room and food into two invoices in one click.
The day is not done until the cash matches. The night audit (the end-of-day check before the date rolls over) and the cash drawer make that a routine.
See the expected cash in the drawer and count it each shift, with short or over shown. Record expenses with tags, bank deposits and cash to the owner. Lines can only be voided with a reason, never edited.
A checklist of pending check-ins and check-outs, unpaid bills and dirty rooms. Then the day's rooms sold, ADR (average daily rate), earnings, money collected and discounts. Enter the cash counted.
An invoice register with tax for the GST return, a discounts tab, balances owed, refunds due, and stays never invoiced.
Payments by method, day and staff member, and voided payments with reasons. City Ledger ageing, statements and receipts.
The invoice register feeds your accountant. We do not file. You or your CA use the register to prepare the GST return. For how billing data fits your books, read our guide to hotel accounting software.
Many owners search for a free download. There is nothing to download here. It is cloud software, so it opens in the browser on your phone or laptop.
If you want a Word or Excel bill file instead, use the free bill format linked in the GST section above.
Honest fit matters more than a signup that does not last.
The answer to "what is the hotel billing software price?" is simple. Billing is part of the free core. The channel manager (software that syncs your rooms and rates to OTAs like MakeMyTrip, Goibibo and Booking.com) is the only paid add-on. For its pricing, ask on WhatsApp.
| Feature | Free | Channel manager add-on (paid) |
|---|---|---|
| Bills, payments and refunds | Included | |
| Discounts, split bills and checkout rules | Included | |
| GST invoices and tax setup | Included | |
| Companies, City Ledger and wallets | Included | |
| Restaurant charges to the room | Included | |
| Night Audit, cash drawer and reports | Included | |
| OTA availability and rate sync | Add-on | |
| Pricing | Free. No subscription, no trial period | Paid: ask on WhatsApp |
Billing is not a separate app. It sits inside the free hotel PMS, next to your bookings.
Ready to see your own bills in it? Sign up for the free hotel software (opens in a new tab) and add your property yourself.